#Airmail for mac message load time archive

Why is Inbox Zero Important to Me?Īchieving Inbox Zero may not be important to you, and that’s okay. to work through the rest of my emails - and then Snoozed them until then.Īnd that’s it. Scheduled time to respond to emails that required longer responses or more preparation. No sense in keeping that email unread in my inbox - I snoozed it for January 21, to remind me to reach out then. For example, one coaching prospect wanted to reconnect in February 2017. Snoozed any emails that required action at a later date. In my case, this helped me process 5-6 emails, one of which was a long-buried email from a former colleague. Immediately responded to any emails that were still relevant and would take 2 minutes or less to compose a reply.

#Airmail for mac message load time archive

If the opportunity is stale, or the relationship is now irrelevant, or it’s a bulk email that got past the other filters, mark it as Read or Archive it. Marked any irrelevant unread emails as Read. Here’s how I processed them with the remaining 30 minutes in that one-hour window: This is where the magic of IMAP happened for me - those hundreds of unreads went back down to a manageable 20-30. In my case, I’d already filtered through the last 60 days of emails using the first step, so I knew that any remaining social media notifications, bulk updates and promotions were likely irrelevant. Note: Deselect any emails you actually want to read. Repeat Steps 3-5 using this search string: is:unread category:updates Repeat Steps 3-5 using this search string: is:unread category:socialħ. (This step is up to you - some like the look of a clean, archived inbox, while others just don’t want to see unreads.)Ħ. Alternatively, click the Archive button just to the right of the checkbox you clicked in Step 4. Under the More drop-down, click Mark as Read. Ensure your categories look like this, and click Save Changes, if applicable.ĥ. If you don’t have Categories enabled, click the Settings gear at the top right, and then Inbox. Use your browser to navigate to your inbox.Ģ. So here are the steps for G Suite / Google Apps, Gmail:ġ. Next, I cleared the Updates and Social tabs with these search strings. That filtered out all the promotions I’d previously processed, and then I clicked the checkbox beneath the search bar to select all of these messages - and then clicked the button at the top of the search bar to apply it to all conversations, not just those on the viewable portion of the inbox. Most of the unreads I saw in Airmail were from a single email account, so I logged into that account’s web mail interface (G Suite, in this case), and entered this search string into the field: (Here’s today’s humbling reminder that even the most diligent communicators are subject to newsletter bloat.) So here’s a 5-minute strategy if you have thousands of irrelevant/bulk emails to process quickly. Rinse and repeat until only relevant emails remain in your inbox.įollowing the above steps, I got rid of ~800 emails, which still left ~1,600 more unreads… and more each time Airmail 3 refreshed. Click the bullseye icon again to remove the filter.Ħ. On the Mac version of Airmail 3, this is Command-A, then the Delete button.ĥ. This filters out only the messages from that specific sender, and all the emails they’ve sent you will appear in the inbox.Ĥ. With that message still selected, click the bullseye icon at the top of the inbox window. (If you still want to get these emails - for example, banking alerts or MailChimp subscriber updates or something, skip this step and go straight to Step 3.)ģ. Click on the Unsubscribe button on the bottom of that email. Click on just one email that you receive frequently, but no longer want to receive.Ģ. So here’s how I used my first 25 minutes with Airmail to get rid of 80% of the clutter:ġ. And if the goal is to only read and receive relevant email, well, my previous strategy just won’t cut it. When I switched over to Airplane 3 and got things synced up, I quickly realized that what I’d thought was Inbox Zero in a couple of my inboxes actually left thousands of unread emails bundled in the Promotions and Updates tabs.

The two biggest features I enjoyed were Boomerang functionality and its use of Google’s G Suite’s built-in Promotions and Updates filters to segment out bulk emails. I’ve been using Mailplane 3 for over a year, and it’s plenty reliable, but had gotten a little slow. I’m in another one of my Destroy to Create experiments, and this one’s about switching my email client from Mailplane 3 to Airmail 3 - and getting back down to a true Inbox Zero.